Since its debut in 2004, Google’s email service, Gmail, has dominated the market. Although much older, Gmail’s only major competitor, “Yahoo Mail”, is far behind in terms of success. With Hotmail, it dominated the market before the arrival of Gmail. Gmail currently shares at least 1.5 billion active users, while Yahoo has 225 million. The two can no longer be compared to each other.
Gmail’s success is often attributed to its simple and user-friendly interface. It also includes hundreds of features that make emails much better. Automatic replies, email filtering and categorization, Gmail chat, and other features are some of our favorites.
However, Gmail offers some cool features that users are unaware of. Using these hidden features will improve your overall Gmail experience while browsing and increase your productivity. Setting your default view, viewing email previews, scheduling emails and others are some of the features among them.
Hidden Gmail Features You Should Know About
Gmail is extremely useful for both personal and business purposes. Learning as many features as possible will make your life a little easier than ever. Here are the main features of Gmail, which you are not aware of.
1. Change the way emails are displayed
The majority of Yahoo mail users who switch to Gmail have a common technicality. Gmail shows fewer emails per scroll than Yahoo Mail. The obvious reason is that the default view in Gmail has more padding than Yahoo Mail. The attachment of each email is also displayed on a second line.
Many users are unaware that they can easily change this view using Gmail settings. Gmail offers three density options: default, comfortable, and compact. The default view is the one you see the first time you use Gmail. Gmail’s comfortable feature hides attachments from every email, reducing the amount of space used per line. Finally, Gmail takes it a step further with Compact by removing extra padding from each email line, making your mailing list as compact as possible.
2. Activate the reading pane
With Gmail’s reading pane feature, you can read your emails without having to click through each one and return to your inbox each time.
When you enable the Reading Pane, your inbox is split into two sections. One side displays your inbox list, while the other displays the contents of the email you clicked on. You can also specify where the reading pane appears. It can be above or below the inbox.
3. Schedule emails anytime
All emails are sent as soon as you click the send button. On the other hand, Gmail allows you to schedule your emails to be sent later. With email scheduling, you can specify a future date or time for Gmail to send your email. However, this functionality is limited in that you can only schedule one email at a time.
When you are working outside of your shift, this feature is extremely useful. You can prevent your boss from knowing that you occasionally work after hours. If you don’t want to disturb your customers after hours, scheduling your emails for the next business day is a good option.
4. Repeat Less Important Emails
With Gmail, you can snooze an email to temporarily hide it from your inbox.
Gmail lets you choose when spooled emails reappear. You can choose your own time and date to snooze emails.
5. Cancel your angry emails to your boss
Email has always been perceived as permanent. Previously, it was impossible to cancel it once you sent it. Back then, you could be sure your boss would read your angry email the next time he opened his inbox. Thankfully, that’s no longer the case with Gmail’s Unsend feature.
For a limited time, Gmail allows you to cancel a sent email. After sending an email, a cancel button will briefly appear in the lower left corner of the page. Even better, Gmail lets you choose how long you can cancel emails. Go to Settings > General > Cancel > Send to access this option.
6. Organize your inbox with subfolders and tags
Gmail’s well-organized interface is one of its most notable features that users might love. In Gmail, you can label your emails and organize them into subfolders.
You can also use filters to help Gmail automatically move emails to subfolders or label them. This way, you will never miss an important email while using the app.
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